March 2010 Board Minutes
MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SENECA TOWNSHIP HIGH SCHOOL, DISTRICT 160, SENECA, IL
A regular meeting of the Seneca Township High School Board of Education was held on March 17, 2010 at 6:00 p.m. President Robert Lee called the meeting to order with roll call.
1. ROLL CALL: Present: Applebee, Johnson, Lee, Hovious, Shockey, Maierhofer, Webb
Absent:
Others present: Superintendent Mark Thurwanger, Principal Doug Evans, Assistant Principal Dan Manullang, Recording Secretary Carolyn Lockridge, David Geekie, George Bernardon, Jim Calamia, Steve Nelson, Cory Boaz, student award winners and guests.
2. RECOGNITION OF GUESTS AND VISITORS
Student of the Month Winners were recognized.
3. INVESTMENT REPORT
Mr. Thurwanger gave the Investment Report. President Lee stated that the Investment Report would stand approved as presented, subject to audit.
4. TREASURER’S REPORT
Mr. Steep gave the Treasurer’s Report. President Lee stated that the Treasurer’s report would stand approved subject to audit.
5. APPROVAL OF MINUTES
A. Minutes
Mr. Thurwanger stated he received no corrections or additions to the minutes. President Lee stated the minutes would stand approved as presented.
6. ACCOUNTS PAYABLE
Mr. Thurwanger indicated the questions he received were listed on the Accounts Payable Questions handout. President Lee asked for a motion to approve the accounts payable as presented.
Regular Meeting – March 17, 2010
A motion was made by Joe Johnson and seconded by Ron Webb to approve the Accounts Payable as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- PUBLIC COMMENT
There was no public comment.
8. EDUCATIONAL ITEM
Mr. Geekie gave an update on the Building Services Department. George Bernadon reviewed the improvements to the softball and baseball fields.
9. SUPERINTENDENT’S REPORT
- Finance Report
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- Pupil Transportation Contract
Mr. Thurwanger stated Attorney Duggan has prepared the three year contracts to provide Regular Education Transportation and Special Education Transportation. Seneca Grade School and MVK Grade School are also included since the Districts will be sharing routes.
A motion was made by Jim Hovious and seconded by Carolyn Shockey to approve the contract with Illinois Central School Bus to provide Regular Education and Special Education Transportation as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Pupil Transportation Intergovernmental Agreement
Mr. Thurwanger stated that the bid for the shared routes were more per mile for Seneca High School than the individual route. Therefore, Attorney Dempsey has prepared an Intergovernmental Agreement calling for reimbursement from Seneca
Regular Board Meeting - March 17, 2010
Grade School and MVK Grade School to Seneca High School for the difference per mile.
A motion was made by Rob Maierhofer and seconded by Joe Johnson to approve the Pupil Transportation Intergovernmental Agreement as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Land Lab Storage Building
Mr. Thurwanger stated Mr. Maierhofer addressed the Board last month concerning a joint project to erect a storage building. The plans for the project have been finalized.
A motion was made by Carolyn Shockey and seconded by Ron Webb to approve the Land Lab Storage Building Project as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Copy Services
Mr. Thurwanger informed the Board the Finance Committee is recommending the copy services bid be awarded to XEROX. Two other companies requested the Request for Proposal information but did not submit a bid.
A motion was made by Joe Johnson and seconded by Jim Hovious to approve the bid from XEROX to provide copy services as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Weight Room Equipment
Regular Meeting – March 17, 2010
Mr. Thurwanger stated four companies bid on the weight room project. One bid did not include flooring. The other two bids did not meet specifications. The Finance Committee is recommending the bid be awarded to Power Lift.
A motion was made by Jim Hovious and seconded by Ron Webb to approve the bid from Power Lift in the amount of $140,570.04 for the weight room equipment as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Vending Services – Beverage
Mr. Thurwanger stated that two companies requested the Request for Proposal information but only one company submitted a bid. The Finance Committee is recommending Pepsi be awarded the beverage vending services bid.
A motion was made by Rob Maierhofer and seconded by Carolyn Shockey to approve the bid from Pepsi to provide beverage vending services as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Vending Services – Snack
Mr. Thurwanger state that two companies requested the Request for Proposal information but only one company submitted a bid. The Finance Committee is recommending Royal Vending be awarded the snack vending services bid.
A motion was made by Carolyn Shockey and seconded by Rich Applebee to approve the bid from Royal Vending to provide snack vending services as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- LaSalle County Broadband Initiative
Regular Meeting – March 17, 2010
Mr. Thurwanger referred to a previous letter supporting the LaSalle County Broadband Initiative. The proposed grant will require matching funds if awarded, therefore, it is necessary to confirm the support and make a non-binding pledge of future financial support should the grant be awarded.
A motion was made by Rich Applebee and seconded by Carolyn Shockey to support the LaSalle County Broadband Initiative and approve a future financial contribution as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
B. Personnel Report
Mr. Thurwanger stated the Personnel Report will be discussed in Executive Session.
C. Building, Grounds & Transportation
- Cafeteria Project Completion
Steve Nelson updated the Board on the final few items needed to complete the project. The landscaping work will continue as the weather permits.
- Facilities Plan Update
Steve Nelson reviewed the Facilities Plan and discussed the next stages of proceeding with the projects. He explained the three phases and the costs associated with each process. Each phase will need Board Approval prior to continuing to the next phase.
A motion was made by Jim Hovious and seconded by Carolyn Shockey to approve Studio GC to begin the schematic design process of the Facilities Plan as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Shockey, Webb
Nays: Maierhofer
Motion Carried
- Invitation to Bid – Construction Management Services
Regular Meeting – March 17, 2010
Steve Nelson discussed the difference between a General Contractor and a Construction Manager. The pros and cons of each scenario was reviewed.
A motion was made by Jim Hovious and seconded by Ron Webb to approve the invitation to bid for Construction Management Services as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- Policy
- PRESS Policies – 3rd Reading
Mr. Thurwanger stated this would represent the third and final reading of the PRESS Policies distributed in January, 2010.
A motion was made by Carolyn Shockey and seconded by Ron Webb to adopt the PRESS Policies as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
- PRESS Policies – 1st Reading
Mr. Thurwanger stated this would represent the first reading of the PRESS Policies included in the Board Packet. He stated the Policy Committee will meet to review the policies.
E. Executive Session
Mr. Thurwanger stated he would ask for an Executive Session at the end of the meeting to discuss personnel, contract negotiations and imminent litigation.
10. PRINCIPAL/ASSISTANT PRINCIPAL REPORT
- SHS Handbooks
Regular Board Meeting – March 17, 2010
Mr. Evans and Mr. Manullang reviewed the proposed changes to the Handbooks that will be presented for adoption at the April Board Meeting.
- End of the Year Finals Schedule
Mr. Evans and Mr. Manullang distributed the information for the finals to be held at the end of the year.
- Overnight or Over 200 Miles Trips
Mr. Evans and Mr. Manullang updated the Board on additional overnight or over 200 mile trips that were added since the last update.
- Teacher Aides
Mr. Evans and Mr. Manullang referred to the list of teacher aides. They will bring their recommendation to the April Meeting for the retention and needs for next school year.
- Summer School Offerings
Mr. Evans and Mr. Manullang discussed the summer school offerings. Depending on enrollment, the teacher recommendations to teach the summer school classes will be brought before the Board at the April Meeting.
- Good News
Mr. Evans stated the Winter Sports and Activities have ended on a positive note. The students produced many outstanding seasons and efforts.
11. ADMINISTRATIVE COMMUNICATIONS
Mr. Thurwanger referred to a Memo concerning Summer Workers. A letter concerning the Library Grant and the current Third Party Administrator for the Tax Sheltered Annuity Program was included in the Board Packet. Information from the State Superintendent and Alliance Legislative Reports was reviewed. The Media Center Report was included.
EXECUTIVE SESSION
A motion was made by Carolyn Shockey and seconded by Ron Webb to go into Executive Session, including Administration, to discuss Contract Negotiations,
Regular Board Meeting – March 17, 2010
Imminent Litigation and the appointment, employment, compensation, discipline, performance or dismissals of employees.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Maierhofer, Shockey, Webb
Nays:
Motion Carried
12. ACTION ITEMS AFTER EXECUTIVE SESSION
A motion was made by Rob Maierhofer and seconded by Ron Webb to adopt the Personnel Report as presented.
ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Shockey, Maierhofer, Webb
Nays:
Motion Carried
A motion was made Ron Webb and seconded by Carolyn Shockey to adopt the Settlement Agreement as presented.
ROLL CALL: Ayes: Lee, Shockey, Maierhofer, Webb
Nays: Applebee, Hovious, Johnson
Motion Carried
13. ADJOURNMENT
The meeting adjourned at 9:13 p.m.
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President, Board of Education Date
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Secretary, Board of Education
