July 8, 2009 Minutes

MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SENECA TOWNSHIP HIGH SCHOOL, DISTRICT 160, SENECA, IL

A regular meeting of the Seneca Township High School Board of Education was held on July 08, 2009 at 6:00 p.m. President Robert Lee called the meeting to order with roll call.

1. ROLL CALL: Present: Applebee, Johnson, Lee, Hovious, Shockey, Webb

Absent: Maierhofer

Others present: Superintendent Mark Thurwanger, Recording Secretary Carolyn Lockridge, David Geekie, Cory Boaz, Steve Nelson via conference call and representatives from WDJK and Ottawa Daily Times.

2. RECOGNITION OF GUESTS AND VISITORS

There were no guests or visitors.

3. APPROVAL OF MINUTES

A. Minutes

President Lee stated the minutes would stand approved as presented.

4. ACCOUNTS PAYABLE

Mr. Thurwanger indicated the Accounts Payable list was distributed for Board review. President Lee asked for a motion to approve the accounts payable as presented.

A motion was made by Jim Hovious and seconded by Carolyn Shockey to approve the Accounts Payable as presented.

ROLL CALL: Ayes: Applebee, Johnson, Hovious, Lee, Shockey, Webb

Nays:

Motion Carried

PUBLIC COMMENT

There was no public comment.

8. SUPERINTENDENT’S REPORT

A. Finance Report

1. 2009-10 Amended Budget

Regular Meeting – July 8, 2009

Mr. Thurwanger stated the 2009-10 Amended Budget will be on file for public viewing beginning July 20, 2009. The Budget Hearing will be held prior to the August 19^th Regular Meeting.

2. Reimbursement Resolution

Mr. Thurwanger stated the Finance Committee reviewed the Reimbursement Resolution that allows for the recapture of expenses related to the Cafeteria Project and fund them with a bond sale if desired. The Finance Committee is recommending the resolution be adopted in order to allow for flexibility in funding options.

A motion was made by Joe Johnson and seconded by Ron Webb to approve the Reimbursement Resolution as presented.

ROLL CALL: Ayes: Applebee, Johnson, Hovious, Lee, Shockey, Webb

Nays:

Motion Carried

B. Building, Grounds & Transportation

1. Cafeteria Renovation – Accept Bids

Cory Boaz reviewed the bids received at the bid opening held July 6, 2009. Steve Nelson answered questions concerning the increase in estimated cost of the project, the change in scope that resulted in the increase, and the resulting higher than expected bids.

A motion was made by Rich Applebee and seconded by Jim Hovious to accept the low bid from Vissering Construction Co. in the amount of their base bid proposal of $1,859,000 plus Alternatives No. 1, 4 and 5 reducing the total amount of $1,831,100 as presented.

ROLL CALL: Ayes: Applebee, Johnson, Hovious, Lee, Shockey, Webb

Nays:

Motion Carried

11. ADMINISTRATIVE COMMUNICATIONS

Mr. Thurwanger informed the Board the 2008-09 Audit was completed by Gorenz and Associates. A presentation of the audited financial statements will be given in September or October. Mr. Thurwanger reviewed the Dashboard Reports for the ending fiscal year. The REAP Grant award letter was received from ISBE. The IRS acknowledged the dissolution of the foundation. Mr. Thurwanger reviewed information concerning the possible purchase of a building to house the Circuit Breaker School. If L.E.A.S.E.

Regular Meeting – July 8, 2009

decides to purchase the building they will vacate the West Campus. A letter from ACTE to the Board regarding Mr. Maierhofer’s service was received. The Technology Report and a letter from Vezzetti Capital Management were reviewed. Mr. Thurwanger stated information from First Trust and the State Superintendent Weekly Message was included in the reading material.

12. ADJOURNMENT

The meeting adjourned at 6:34 p.m.